XRX Technologies Limited Front Office / Admin Assistant Job in Kenya

Position: Front Office / Admin Assistant

Department: Finance & Admin

Reports To: Finance and Admin Manager

Nature and Scope of the Position

The position reports to the Finance Manager.

Duties

Answering and directing calls
Managing stationery and office supplies
Recording spares/consumables dispatched
Following up on unsigned cheques to ensure they are signed
Dispatching and recording all the signed cheques in a black book
Call the suppliers whenever their cheques are ready for collection.
Coordinating interviewees during interviews
Keeping records of one for one spares returned
Daily updating of goods dispatched update & sending a weekly report to the logistics manager.
Reporting unsuccessful /pending deliveries to the logistics manager with an explanation.
Make sure that all deliveries are done on time.
Assisting the sales people in the tendering process, e.g. Making sure that the bid purchase forms are well signed, following up with finance to purchase the tenders on time.
Directing quests and customers to the respective people.
Assisting CRM and service departments to make calls during business events.
Reporting telephone breakdown to Telkom and following up for reconnections
Following up on cabinet repairs, bulbs, and any other furniture
Making sure the office is clean.
Receiving and directing visitors to the respective places
Any other duty as assigned

Job Specification

Qualifications

Academic

Diploma in business Administration/ front office
Professional qualification will be an added advantage

Experience

2 years in Front office/ admin

Work related skills

Good organizational skills
Aggressive and Result Oriented
Ability to handle pressure.
Able to work independently with minimal or no supervision

Personal attributes

Trustworthy
Great team player with passion for results
Strong interpersonal skills
Strong customer relation skills
Pro-active towards work

Complexity and difficulty of the work

A demanding job that requires high level of accuracy and integrity

Successful performance standards

projects a customer orientation – is customer focused
assumes ownership and responsibility for the needs of the customer
makes effective decisions, balancing organizational needs and customer needs

This job description is meant to be only a representative summary of the duties and responsibilities performed by the jobholder.

The jobholder may be requested to perform job-related tasks other than those stated in this description.

The jobholder is expected to perform in a manner consistent with the values and philosophy of “XRX Technologies Limited”

The applications should be sent to careers@xrxtechnologies.co.ke.

Closing date is 20th January 2012